Office Manager (f/m/d)

With over 2,000 employees across the globe, our Office Services team plays an integral role in maintaining and assisting our staff. They provide much needed support to keep R/GA running smoothly and efficiently. 

Here’s what you should know if you want to be an Office Manager at R/GA:

On any given day you might

  • Manage all aspects of internal office operations of R/GA Berlin
  • Greet clients, candidates, team members from other offices
  • Manage employee travel and process expense reports for executive team
  • Coordinate staff & client meetings; food orders, set-up and presentation needs
  • Track and maintain office management budget, including Capital Expense requests for FF&E
  • Scan, code and process all pertinent invoices for Finance approval
  • Monitor office supply levels and re-stock upon delivery
  • Assist with onboarding for new employees
  • Assist with planning office moves
  • Maintain relationships with global facilities counterparts and management, and participate in regular group calls and initiatives

 

The ideal person

  • Can juggle multiple projects and tasks at once, and has a flexible attitude towards constantly changing priorities
  • Has outstanding communication and organizational skills
  • Is proactive, detail oriented and professional
  • Has experience with office-related construction and moves
  • Is comfortable interacting with property managers and vendors
  • Has strong interpersonal and relationship building skills
  • Is proficient in German and English

 

You bring

  • 3+ years’ Office Services experience
  • Experience with Concur Travel & Expense or a similar program
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other basis prohibited by federal, state or local laws.